Asset & Data Coordinator

Job Locations UK-London
Posted Date 3 months ago(9/23/2021 11:15 AM)
# of Openings


The Asset & Data Coordinator is responsible for the day-to-day maintenance, the accuracy and integrity of the data pertaining to shot lists, digital assets, and merchandise in a high-volume ecommerce photography studio.


This role works across all the steps of the workflow alongside the studio and post-production team to consult on the course of action to maintain superior output in the production. Under the supervision and with the support of the TAM, the Asset and Data Coordinator checks and analyzes data, and generates reports to help support operational related matters internally and to meet client needs.


They will also use the collected data to determine areas for improvements and any opportunities for growth.


  • Maintain accurate data within our proprietary databases to track shot lists, digital assets, and merchandise
  • Reconcile lists with system data and images
  • Track job progress through data in file management system, identify issues, update and verify information
  • Generate routine reports for internal management and clients
  • Analyze data to troubleshoot bottlenecks in the production and consult on course of action to resolve
  • Work with production and operational departments to resolve production issues
  • Organize and locate merchandise according to data in system
  • Write and submit System and IT support tickets and work closely with these corporate support teams to resolve any systems or data issues
  • Identify improved merchandise organization and tracking methods and help to implement new plans
  • Locate, download, and organize customer provided assets as needed throughout production
  • Create and import shot lists to database
  • Keep abreast with industry and software changes and updates
  • Communicate with Production Manager, Producer and Post Manager to ensure compliance with client and company standards
  • Routes or supports routing projects for review, approval, and final delivery 
  • Executes AND/OR supports delivery point quality assurance and final delivery of images and assets
  • Keep abreast with industry and software changes and updates
  • Link daily TIFF images from photography sets into VIEW
  • QC all images from each day in VIEW to ensure each corresponds to the information in the record (eg. Product Description, Color, Material).


  • Adept in Data Management Systems and Microsoft Excel
  • 2+ years of experience as an Image Coordinator is a plus
  • Understanding of production/post-production/e-commerce workflows & processes.
  • 2+ years skill set in Photoshop & Bridge
  • Good knowledge of Macintosh based equipment within a network environment


This Job Description is not a comprehensive listing of activities, duties or responsibilities


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