CreativeDrive

Front Office Receptionist

Job Locations US-NY-New York
Posted Date 3 months ago(3/20/2020 12:49 PM)
ID
2020-1955
# of Openings
1

Overview

The Front Office Receptionist oversees the front office clerical duties and supports the studio in multiple areas including but not limited to: answering phones, assisting in daily operations, scheduling and coordinating meetings, facilitating lunch ordering, and office supply management.

Responsibilities

  • Answer, screen and direct phone calls
  • Meet, greet and direct visitors/clients/freelancers/ tours
  • Manage catering schedule
  • Invoice processing for all studio expenses and vendors
  • Receive/track/distribute incoming and outgoing shipments
  • Label, ship (Fed Ex/ Messengers) for studio, clients and freelance associates
  • Sort incoming and send outgoing mail
  • Track and maintain studio supply: replenish studio supplies as needed including drinks, snacks and general office, cleaning and styling supplies and make trips outside the studio as needed
  • Maintain studio’s overall aesthetic, including plants and main areas: reception, front hallway, conference room, lounge, kitchen, bathrooms, etc.
  • Maintain relationships with vendors related to the general operations of the studio, such as phone, electrical, janitorial, linens, trash & recycling, messengers, etc.

Qualifications

  • Minimum of 2 years of reception or administrative assistance
  • Friendly, energetic, and have a positive attitude 
  • Punctuality is a must 
  • Ability to learn quickly, take initiative, and be detail-oriented 
  • Outstanding organizational, prioritization, and time management skills 
  • Excellent written and oral communication skills 
  • Proficient computer skills (Microsoft Office) 

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