• Traffic Coordinator

    Job Locations US-Atlanta
    Posted Date 2 weeks ago(11/6/2018 3:28 PM)
    # of Openings
  • Overview

    The Traffic Coordinator will facilitate workflow on all agency design projects. Duties include facilitating internal traffic systems, creating schedules and tracking project progress, routing work for review and approval, archiving files and assets and opening and closing projects.  This position will partners and build strong relationships with internal creative and account management team members.  This position is regarded by the agency as a key in working with other agency managers to manage all client project milestones, create project timelines and track schedules to ensure all deliverable deadlines are met on time and on brand. 


    • Creation of new schedules for all clients as needed after receiving milestone deliverable dates from the Account Management in our project management software, Smartsheet.
    • Maintain and update schedules, showing daily changes and updates based on client priority shifts.
    • Reviewing scheduling conflicts and updating schedules accordingly, notifying management of overlapping responsibilities or deliverables.
    • Communicate daily deliverables, updates or changes in schedules to the design and production teams by maintaining the daily status meetings and updating throughout the day as necessary. 
    • Maintain the daily hot list, pulling key deliverables from existing schedules, filtering important information key to the design and production teams.
    • Create and maintain job jackets, making sure information is up to date with the most recent client information, given to traffic from Account Management, and making sure all proofs have the correct signatures for approval to move forward.
    • Managing priorities for the proofreading team, making sure staff levels are adequate for upcoming deliverables and timelines and upcoming future workload requirements for staffing.
    • Manage Walk the Wall/Roundtable and Photography schedule, sending meeting and review invites to participants as needed.
    • Monitoring communication from the account team and the client, ensuring information is passed between account and production, following up with account to ensure information/questions are addressed in a timely manner.
    • Managing old job folders, staging old jobs for reference and then rotating them back, filing in boxes to be stored in the warehouse.
    • Maintaining meeting room, department, photography, and wall walk calendars.


    • Minimum of 1 year experience as a Traffic Coordinator or Project Management.
    • Experience working in a fast paced environment.
    • Photography or Video background is a plus.
    • Agency background is a plus.
    • Experience working on multiple projects at once is required.
    • Experience working directly with a Design team and a Production team is required.
    • Must be familiar with Office Suite, Adobe Creative Suite, Adobe inDesign, Work Front, Google Docs


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